eDiscovery for Small Law Firms: How to Get Your Team On Board

16 July 2019 by Anith Mathai eDiscovery small-law-firm

Takeaway: If your team is resisting eDiscovery, show them how much easier it’ll make their lives. They’ll be able to work faster and better, work from anywhere, and collaborate easily. And the best eDiscovery applications are highly intuitive. So, they’ll figure it out in minutes.

So, you’re thinking of tackling eDiscovery.

Businesses run on electronic data (like Word documents, PDFs, emails, etc.). So, moving from ‘paper’ discovery to ‘electronic’ discovery is the inevitable next step.

But how do you convince your team that it’s worth the change?

Because it’ll mean updating the way they work. And learning how to use new technology. Plus, we know it’s human nature to resist change. (Which is why businesses make a big deal of ‘change management.’)

The trick is to show them how much easier eDiscovery will make their lives.

And it’ll make their lives much easier! They’ll be able to work faster and better, work from anywhere, and collaborate easily. And the best eDiscovery applications are highly intuitive. So, they’ll figure it out in minutes. Let’s take a closer look at all these advantages.

1. They’ll explore their eDiscovery cases quicker.

With regular ‘paper’ discovery, they’d spend days reading through boxes full of paper files. Now, they’ll run an eDiscovery search to sift through all the same data. In seconds. And it’s so much easier to hone in on the files they want. Because they can build highly specific search terms. And can, in effect, tell the software to do things like, “Find all emails John Anderson sent Sally Nedry, which mention the Pfizer meeting. And which were sent before 2015.” And the best eDiscovery applications make these ‘advanced’ searches easy and intuitive. Learn more about advanced searches.

2. They won’t miss critical information.

How do they keep track of the important files they come across in their case? In the old days, they’d stick color-coded post-its to them. And they’d go through all the documents manually, searching for the relevant post-its. With eDiscovery, they’ll use ‘tags.’ Which are virtual ‘sticky notes’ they’ll attach to a document – making it easier to find. And when they’ve tagged a bunch of documents, the software will pull up – with a single click – all ones with the same tag.

3. They can stay focused on what matters.

Each case has its story. Things like: What happened? When and how? Who is involved? What did they do? How are they connected to each other? Why did things happen the way they did? What were the motives? But it’s easy to forget about the story and get bogged down with other technical stuff – like collecting and reviewing data. So, when they have eDiscovery software to do all the heavy lifting, your team gets to focus on the story of the case.

4. They can work from anywhere.

All they’ll need is a computer and an internet connection. That’s because the best eDiscovery applications store data in the Cloud. That is, in the network (Cloud) of servers belonging to software giants like Amazon and Google. So, the data sits in a central location. In fact, the eDiscovery software sits in the Cloud, too. Which means they won’t need to download and install anything. And the Cloud provider handles all the technical issues that pop up.

5. They’ll collaborate easier.

Because their data is in the Cloud, multiple users can access it at the same time. So it’s perfect for a team working on the same case. Plus, they don’t have to worry about data security because Cloud providers use bank-grade security. Even sharing ‘productions’ is secure. Because they share a link from within the application. And they can invalidate this link at any point – say, if they send it to the wrong person.

6. It’s simple to learn how to use eDiscovery software.

In fact, they already know how to do the essential stuff. For example, they’ll:

  • Load the software as they do with email. No need to download and install anything. They’ll use it through their web browser.
  • Move files around like in Windows. They’ll drag-and-drop them from one folder to another.
  • Search as they do with Google. It’s that intuitive. Even when making ‘advanced’ searches, it’ll be using simple drop-down boxes.

Looking for eDiscovery software your team can get on board with? Try GoldFynch.

It’s a next-generation eDiscovery application that prioritizes things that matter to small law firms. That’s why:

  • It costs just /$25 a month for a 3 GB case: That’s significantly less – every month – than the nearest comparable software. And hundreds of dollars less than many others. With GoldFynch, you know what you’re paying for exactly – its pricing is simple and readily available on the website.
  • It’s easy to budget for. GoldFynch has a flat, prorated rate. With legacy software, your bill changes depending on how much data you use.
  • It takes just minutes to get going. It runs in the Cloud, so you use it through your web browser (Google Chrome recommended). No installation. No sales calls or emails. Plus, you get a free, fully-functional trial case (0.5 GB of data and a processing cap of 1 GB), without adding a credit card.
  • It can handle even the largest cases. GoldFynch scales from small to large, since it’s in the Cloud. So, choose from a range of case sizes (3 GB to 150 GB, and more) and don’t waste money on space you don’t need.
  • You can access it from anywhere. And 24/7. All your files are backed up and secure in the Cloud. And you can monitor its servers here.
  • You won’t have to worry about technical stuff. It’s designed, developed, and run by the same team. So, its technical support isn’t outsourced. Which means you get prompt and reliable service.

Want to learn more about GoldFynch?