Features of the Document Viewer (i.e. the ‘Docs’ view)

You will be able to find a large part of GoldFynch's review functions accessible from the Document Viewer. Here's a rundown of how they work.

You can access the Document Viewer from the left navigation panel.

Viewing results from a search

If you ran a search for a keyword, phrase, or similar text parameter, and then opened one of the search results, the word(s) you searched for will be highlighted and an arrow will point at the line that they are found in.

The viewer toolbar

The toolbar helps navigate through individual documents. Some basic tools are always displayed in the Document Viewer, and there are additional functions accessible by buttons at either end of the toolbar.

There are two different layouts for the document viewer and each has a different viewer toolbar. To change between the old and new layouts of the document viewer you need to click on the ... button present in the layout panel

Functions accessible from the old document viewer layout

The toolbar in the old document viewer has three different components.

• The main component - contains the basic actions that can be performed from the document viewer
• The document outline component
• The additional tools component

Basic actions using the old document viewer layout

The basic actions that can be executed using the main component of the old document viewer toolbar are -

1. Jump to a particular page - type a page number in the text box
2. Zoom in and out
3. View the document in full-screen view
4. Print directly from the Document Viewer
5. Search within the document - click on the magnifying glass icon, and a search bar will open. Type in a word or phrase, and GoldFynch will highlight matches

Document outline

If a document outline can be generated, here is how to view it:

1. Click on the sidebar button to open it
2. Click on the document outline tab. If possible, one will be displayed

The sidebar also contains buttons to view thumbnails, attachments, and layers

Additional tools

To open the menu, click on the >> icon on the far-right side of the toolbar.

It will open a menu with a few more functions, letting you:

• Rotate pages of the document
• Change the navigation method of the document from scrolling to click-and-dragging
• Jump to the top and bottom of the document

Functions accessible from the new document viewer layout

The toolbar in the new document viewer contains the main component where basic actions can be performed and a page layout component

Basic actions using the new document viewer layout

The basic actions that can be executed using the toolbar of the new document viewer are -

1. View thumbnails
2. Jump to a particular page - type a page number in the text box
3. Switch to pan mode using the hand tool
4. Zoom in and out
5. Change the page width
6. Draw redaction boxes - to redact pages you will need to use the Add page range button in the right panel
7. Print directly from the document viewer
8. Search within the document by clicking on the magnifying glass and entering the search text

Page layout

The page layout component of the toolbar lets you -

• Change the page mode
• Define how you transition from one page to another
• Rotate a page

Navigating through search results

Once you open a file in the Document Viewer you can quickly navigate through documents in the “context” the file is in by clicking on the “Previous Document” and “Next Document” text. So for example, if you are opening a file from a set of search results you will be able to navigate through those results. If you are viewing a folder in the “Files” view and open one of the files, you will be able to cycle through the other files in that folder.

This can also be achieved using the Navigation context tool found in the left column. It lists other files that share the same context and you can open any document in the context by clicking on their name, or cycle through them using the arrow icons or the Previous Document/Next Document text. Additionally, the tool lets you save the navigation context of a file so you can return to it even if you navigate away from it.

Learn more about navigation context here.

NOTE: While in the Document Viewer, we recommended that you open attachments or other links (for example, those found in the Attachment Context Panel) in new tabs so that your current position in the file review order is maintained. You can do this by either:

• holding the 'control' (CTRL) button while clicking on the attachment/link
• right-clicking on the link/attachment then clicking on 'Open Link in New Tab' or 'Open Link in New Window' options

Navigating through review sets

When viewing a document from a review set, the left panel which usually displays the "navigation context" will now display the open review set and it provides the following information:

• The name of the open review set

• The list of documents in the review set with names of files in bold text indicating that they are yet to be reviewed

• The backward(<-) and forward (->) arrows help you to step through the documents that are part of the review set, as do the "Previous Document" and "Next Document" text

• The number and percentage against "Reviewed" show how many files you have reviewed in this batch

• The number and percentage against "Coverage" show how many files in this batch have been reviewed in total across all collaborators

Learn more about creating review sets

Executing Review Macros

GoldFynch lets you use macros(shortcuts)to help you and your collaborators quickly assign tags to documents and remove tags attached to documents from the Document Viewer. To use a macro you need to first hit the trigger command .. (which is two periods hit in quick succession). A list of active macros will be displayed along with the shortcut keys for each macro. All you need to do is press the shortcut key of the macro you wish to use and its action will be carried out.

Click here to learn more about review macros

The Tags bar

Add and remove tags

You can quickly add or remove tags and quick tags from the tag bar just below a file's name.

• Click on a quick tag to toggle it on or off
• Click on the ‘+Add’ button to add a new or existing tag
• Click on the ‘x’ on a tag to remove it from the document

Find out more about tagging files here.

Tools in the Right Action Panel

GoldFynch File ID

The unique ID that is assigned by GoldFynch to each file in the case is displayed under this section. This helps in identifying which file is used in a review set or production, especially in the case where duplicates exist

File Type

The category, file type, MIME type, and message class(if applicable) are displayed under the 'File Type' section of the right panel. You can also search for all documents that have the same category, file type, MIME type, or message class by clicking on the search icon against the appropriate option.

Download files

In the right panel, under the 'Downloads' section there are a few options to download the file you are viewing:

• Click on the 'Original' button to download the native version of a file
• Click on the 'PDF' button to download an OCR-processed (searchable) file if one exists

Learn more about 'native' file formats in the first section of this article.

Document Notes and Annotations

The 'Document Notes' section of the right panel lets you directly add notes to the document being viewed and it also lets you comment on existing notes. These notes are different from tag application notes and are extremely useful during reviews.

GoldFynch lets you highlight portions of a document and even include comments on the highlighted text these are what will be visible in the 'Document Annotations' section of the right panel. The 'Document Annotations' section of the right panel will be visible only if an annotation exists in the document being viewed. When this section is visible it can be found right below the 'Document Notes' section.

Learn more about Document Notes and Annotations

See productions that the file is included in and download it in its produced format

The productions the file is a part of are listed under the 'Found in Productions' section of the right panel, and the names of the file in the various productions are listed above the Toolbar as "Produced as:"

You can click on the name of the production to open up the production log and highlight the file in it.

You can also download the individual file as it would be in a particular production without having to download the entire production. To do so click on the download icon against the production. The download will either begin, or a drop-down menu may appear giving you the additional options if they are available - with a 'Production Archive' version (i.e. the produced format) or a 'High quality' PDF version. Click on one of the options to begin the download.

Note that a file can be included in the same production many times, in both their native and non-native formats.

Find duplicates of the file

The 'Found Duplicates' section of the right panel, lists (identical) duplicates of a file - even if their metadata, like names, are different - in your GoldFynch case. It also allows you to search for files by their MD5 Hash (unique identifier) values. Note that this does not take into account Message-ID based Strategies. To run a comprehensive de-duplication for your case, use the de-duplication tool

View tag application notes

The 'Tags with Notes' section of the right panel displays all the tag notes of tags that are attached to the open file. This section is visible only if there are tags that have notes associated with them. All tags in the Tag bar that have a "sticky note" against them should be listed in this section along with the note associated with it

Redact information

Redaction is an important part of document review, and it is carried out in the Document Viewer. Once you have redacted information, it will still be visible and searchable for you on GoldFynch. When it is produced in a non-native format (e.g. PDF, TIFF, etc.), however, all information that is placed below a redaction box will be covered and made unsearchable.

Learn more about redaction here.

View dates in documents and set a document’s Primary Date

Dates found in the document are automatically listed under the 'Dates' section.

Primary Dates serve as a single reference date-time for a file in GoldFynch. In the Document Viewer, the Primary Date is the one with a checkmark next to it in the 'Dates' section of the right panel.

To assign a Primary Date, click on a date listed under the 'Dates' section, or enter a custom date into the box.

You can also find the 'Ingestion Date' of a file in this section. Ingestion Dates represent the date-time at which a file began uploading to GoldFynch.

Learn more about Primary Dates and Ingestion Dates here.

View extracted entities

Names, terms, and other keywords are automatically extracted from documents and listed under the 'Entities' section of the right panel.

View hidden tags

All the hidden tags attached to the file can be found in the 'Hidden Tags' section of the right panel. A hidden tag can be removed by clicking on the 'x' against it.

Click here to learn more about hidden tags

Attachment context panel and changing the Document Viewer layout

The Document Viewer’s Attachment context panel helps keep track of files that are linked to each other like zip and zipped files, or emails and their attachments.

• Click on one of the file names in the list to go to that file in the Document Viewer
• Even if the 'parent' or one of the 'child' (attachment) files is moved to a different folder in your case, their relationship will be maintained and viewable from this panel

You can control where the Attachment control panel is displayed using the layout buttons. The default layout is displayed above.

• Click on the Reset layout button to set the default Document Viewer layout with the Attachment context panel displayed above the Toolbar and the Navigation context panel open (A in the image)
• Click on the Split horizontally button to display the Attachment context panel above the Toolbar if it is not already
• Click on the Split vertically button to display the Attachment context panel to the left of the document

• Click on the Document only button to hide the Attachment context panel

• Click and drag the border of the Attachment context panel next to the PDF viewer to resize it

Viewing container files

Viewing container files in the Document Viewer is slightly different than viewing other files. They don’t contain their own content to display, but you can still perform a few actions on them.

• Click on the ‘View Container File’ text next to an extracted container folder in the ‘Files’ view to view the container file

Once opened in the Document Viewer,

• Click on the ‘Original’ button under ‘Downloads’ in the right panel to download the original zip/compressed file that was uploaded (which you can unzip on your computer to view its contents)
• Click on the file path text or the ‘Go to extracted location’ button to view the extracted files in the ‘Files’ view

You can also view the details related to processing errors for the container file (in case of any) from the Document Viewer. You just need to click on the More Details button. Learn more about processing errors related to container files

Learn more about compressed, extracted, and container files here.