Primary dates

What are Primary dates?

Primary dates are dates used by GoldFynch to organize documents for purposes like searching through, sorting, and producing files. Most files and documents in GoldFynch have a Primary date.

Depending on the type of file, there is a default date that will be set as its Primary date when it is processed after being uploaded to GoldFynch:

• For email files: (i.e. files in the .eml and .msg formats) the 'sent' date if available is set as the primary date. Otherwise, it is set to one of the following values are per the listed order:
  1. Submitted Date
  2. Received Date
  3. Last Modified Date
  4. Created Date
• For calendar and outlook todo lists: the task completed date is used as its primary date if available. Otherwise, priority is given in the order:
  1. Task Due Date
  2. Task Start Date
  3. Submitted Date
  4. Received Date
  5. Last Modified Date
  6. Created Date
• For other documents: the submitted date if available is set as the primary date. If not, it is assigned from:
  1. Received Date
  2. Last Modified Date
  3. Created Date

Viewing Primary dates of files

You can see the Primary dates of files in either:

1) The 'Files' view

Navigate to the 'Files' view by clicking on the button in the left panel. The dates displayed against files are their Primary dates. Note that folders will not have dates attached to them.

2) The 'Docs' view

Navigate to the 'Docs' view. Move your mouse over the right-hand bar and scroll down to the section marked 'Dates.'

For example, the Primary date of the file in the above image is Jul 8, 2013 12:08 pm CDT.

If the relevant metadata is available for a document, GoldFynch will automatically extract it and, along with the date, it will mention which field and the time zone it is taken from.

Changing the Primary date

From the 'Docs' view, you can change the Primary date by doing one of the following:

• Click on another date in the 'Dates' view to set that as the Primary date
• Enter a custom date with the given format and hit the 'enter' button on your keyboard

Places where the Primary dates are used

• Dates in case reports and load files generated by GoldFynch are the Primary dates of files
• In the 'Files' view, dates displayed in the 'Date' column are the Primary dates of files
• While performing date searches in GoldFynch, it is the documents' Primary dates that it runs checks against
• After performing a search, you can both filter and sort files by their Primary dates
• During the production process, you can order files by their Primary date. If you are going to carry out Bates or tag stamping this is important as files are stamped based on the order they are arranged in the production

Ingestion Dates

What are Ingestion Dates?

The Ingestion Date of a file represents the date-time when a file begins to upload to GoldFynch.

• In the case of files that are directly uploaded by the user, it is not related to processing queue or processing time
• In the case of zipped or compressed files, the Ingestion Date is the time that the parent zip/container file finishing processing, i.e. when the files are recognized by the system. This may cause a visible difference from the time that a file finishes uploading, depending on how long it takes to exit the processing queue

Viewing Ingestion Dates of files

A file's Ingestion Date can be viewed from the Document Viewer (i.e. the 'Docs' view) in the right-hand bar under the 'Dates' section (see the previous image.)

Places where the Ingestion Dates are used

• Similarly to Primary dates, Ingestion Dates can be used to sort and filter files in the 'Search' view
• Ingestion Dates can be used as a search parameter during Advanced Searches
• They can be manually assigned as the Primary date of files